For everything that was written in the past was written to teach us, so that through the endurance taught in the Scriptures and the encouragement they provide we might have hope.
ROMANS 15:4
ACKNOWLEDGEMENTS
The School of Graduate and Professional Studies is pleased to announce that Dr. Brenda Elliott has agreed to serve as program director for the Graduate Program in Nursing, effective June 1. Brenda has been a full-time faculty member and graduate program coordinator for four years. Her vision and administrative gifts have led to numerous program improvements and strong student outcomes. Join us in congratulating Brenda on this new leadership appointment.
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The Procurement team is very excited to announce we have a new employee. Dwight Bream has joined Messiah University as the new purchasing systems coordinator and will be taking over all things One$ource. Dwight is in Old Main 109E (ext. 2912; dbream@messiah.edu). Help us give him a warm welcome – stop by to introduce yourself!
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AROUND CAMPUS
Fiscal Year End information
PURCHASING
Now through June 14
Orders:
Purchase as needed. Stockpiling supplies (including office supplies, t-shirts, chairs, standing desks, etc.) to spend your entire budget is prohibited.
Deliveries:
Communicate definitive delivery dates with suppliers. Purchases must be received on campus by Sunday, June 30 to be expensed in the FY24 budget. Please complete the receiving process in One$ource as soon as items arrive on campus. Be sure to update receiving note stating the date you received the item. Purchases received on campus July 1, or later will be expensed in the FY25 budget. This is required by accounting principles, and we cannot make exceptions to this policy.
Open purchase orders:
Budget managers should check the status of open purchase orders. Select the “Encumbrance” column on the Self Service Budget Query.
Contact Purchasing to close any open POs that should not be rolled to FY25.
Examples of POs that should be closed:
- Blanket PO where the final delivery for the year has been made.
- PO where goods have not and will never be delivered.
- PO where the invoice price was lower than the amount entered on the PO.
Thursday, June 13 –
Last day that requisitions for items to be expensed to the FY24 budget are entered – see delivery information above.
Friday, June 14 –
Budget managers should approve or deny all requisitions in their queue by 5 p.m.
Monday, June 17 – Friday, June 21 –
Please contact Purchasing for assistance with urgent requisitions for items that will positively be received by Sunday, June 30, and are to be expensed to the FY24 budget.
Requisitions for items to be expensed to the FY25 budget and FY25 blanket orders can be entered at this time, however, items must not be delivered to campus prior to July 1. This must be communicated to suppliers in the delivery notes section of the requisition. Also, please note in the justification section that the requisition is for FY25. The effective date for FY25 blanket orders must be 7/1 or later.
Monday, July 1 –
Requisitions for FY24 goods and services cannot be entered during FY25. Please contact Purchasing for assistance.
Continue to enter FY25 requisitions and blanket orders.
PURCHASING CARD (P-CARD AND DB-CARD)
Cardholders
Allocate all June Purchasing Card transactions by the end of day Wednesday, July 3. Please allocate posted July transactions at this time as well.
- If June purchases are for FY25 (example: conference registration for a conference that takes place between July 1, 2024 – June 30, 2025), please begin the description with “FY25” and email accounting@messiah.eduwith the date, amount, and coding for the transaction. Accounting will make an entry so FY25 funds are used.
- If July purchases are for items received before Sunday, June 30, please begin the description with “FY24.”
Approvers
Approve all Purchasing Card transactions by the end of day Tuesday, July 9. Please approve allocated July transactions at this time as well.
ACCOUNTS PAYABLE
Now through Friday, July 12 –
Invoice processing
If you receive an invoice, please email it to accountspayable@messiah.edu.
Submit all employee and student reimbursements, and expense reimbursements for speakers or contracted services from FY24.
Accounting principles require that all goods and services must be expensed in the year that they are delivered or performed, NOT when the invoice is received. If you have purchased goods or services that were delivered or performed by Sunday, June 30, but do not have an invoice, please contact Accounts Payable for guidance.
Friday, July 12 –
Final day to submit FY24 invoices to Accounts Payable for processing and payment.
Final day to submit employee and student reimbursements, and expense reimbursements for speakers or contracted services from FY24.
If you receive an invoice for FY24 goods or services after this date, please email it to accountspayable@messiah.edu immediately, noting that it is for FY24.
Please contact Procurement Services at extension 6010 with questions.
2024 Memory Book
We would like to thank all our dedicated employees. You each provide an important service to our community. We would especially like to recognize those individuals included in this year’s memory book, available now to view electronically: https://indd.adobe.com/view/8b46cdc2-b74f-49b8-870e-7b6291705c2c.
EM staffing updates
Elizabeth Murphy was recently hired as the admissions hospitality assistant to replace Amanda Sheffler when she transferred to HNES. Elizabeth is an alum of Houghton and Millersville and most recently served as a teacher at the Christian School of York. You can find her in the admissions lobby from 1 – 5 p.m. daily and contact her via @emurphy (we are discontinuing use of @hospitalityassistant). She will support the admissions team with visits and events and be the primary contact for approval to reserve rooms in the Phipps Welcome Center.
Christen (CC) Marshall will join us mid-June as the new admissions transfer assistant. CC graduated from Messiah as a psychology major and has served Capital Area Head Start and Susquehanna Pregnancy Services. CC will also be working part-time (9 a.m. – 2 p.m., M-F) connecting with our prospective transfer students as well as assisting Grad Enrollment with some administrative projects.
Sheryl Sanders has accepted a full-time role in Financial Aid as the loan processing coordinator, replacing Rene’ Murray who is moving to a new position outside of Messiah. Sheryl has been assisting part-time in FA for several years and is excited to take on a new challenge processing loans and counseling students and families about the loan process, as well as supervising the FA student workers.
Tech Support – Did you know?
- Software costs are a significant expense to the University, and there are many options for similar software that Messiah already subscribes to or is free to use. Before looking at “new” software, please check the University Software List for a comparable item. The list is located at https://blogs.messiah.edu/ETS/kb/software-software-list/
• If an old Microsoft file is saved in a .doc, .xls, or .ppt format, there may be compatibility issues and limitations to new features. To update the file, go to “File” and then “Save As” and save it as the more recent file type version like .docx, .xlsx, and .pptx. - Special characters * : < > ? / \ | should not be used when naming files. While a Mac computer allows some of these characters, Microsoft does not, which creates issues when the files are being synchronized to OneDrive. Please avoid using the above special characters in filenames.
CLASSIFIEDS
Job opportunities
Applications are now being accepted for the full-time position of executive administrative assistant, Diversity Affairs/program coordinator, Faculty Development. Job-related questions may be directed to Todd Allen and Cynthia Wells. For more information and to apply, please visit: https://jobs.messiah.edu/postings/27249
Campus Ministries has an opening for a full-time discipleship pastor. Job related questions can be directed to Emily Bingham at ebingham@messiah.edu. For more information and to apply, please visit: jobs.messiah.edu/postings/25828.
Athletics has an opening for a part-time assistant swim coach. Job related questions may be directed to Joshua Clarke at jclarke@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/27174.
Marketing and Communications has an opening for a full-time digital marketing manager. Job related questions may be directed to Kris Hardy at khardy@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/27169.
Athletics has an opening for a part-time swim lessons instructor. Job related questions can be directed to Joshua Clarke at jclarke@messiah.edu. For more information and to apply, please visit: jobs.messiah.edu/postings/27107.
Applications are now being accepted for a full-time director of certificate program for students with intellectual disabilities. Job related questions may be directed to Angela Hare at ahare@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/27014.
The department of safety has openings for 3rd shift safety officers. Job related questions may be directed to Sean Paddock at spaddock@messiah.edu. For more information and to apply, visit: jobs.messiah.edu.
Dining Services has an opening for a full-time sous chef. Job related questions may be directed to Mark Wirtz at mwirtz@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/27257.
Dining Services has an opening for a full-time pantry lead I. Job related questions may be directed to Mark Wirtz at mwirtz@messiah.edu. For more information and to apply, please visit: jobs.messiah.edu/postings/27164.
The Department of Safety has an opening for a full-time director of safety. Job related questions may be directed to Kathie Shafer at kshafer@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/26988.
Admissions has an opening for temporary traveling recruiter. Job related questions may be directed to Libby Curd at lcurd@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/26894.
The School of Science, Engineering and Health has an opening for a full-time administrative assistant. Job related questions may be directed to Angela Hare at ahare@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/26973
Athletics has an opening for a part-time summer lifeguard. Job related questions can be directed to Joshua Clarke at jclarke@messiah.edu. For more information and to apply, please visit: https://jobs.messiah.edu/postings/26788.
The Department of Residence Life has an opening for a full-time director of residence life. Job related questions may be directed to Doug Wood at dwood@messiah.edu. For more information and to apply, please visit: jobs.messiah.edu/postings/26690.
The Department of Engineering has an opening for a full-time director, Collaboratory for Strategic Partnerships and Applied Research. Job related questions may be directed to Brian Swartz at bswartz@messiah.edu. For more information and to apply, please visit: jobs.messiah.edu/postings/26566.
Campus and Building services have a variety of full and part-time openings. Job related questions can be directed to Laura Price at lprice@messiah.edu. For more information and to apply, please visit: jobs.messiah.edu
For sale
Red reading chair. $15. Measurements: 35″ tall, 28″ wide, 30″ deep. Pillow is included – has a small rip. $15 and pick up from Messiah campus is required. For more information, contact rfirstbrook@messiah.edu.
Blue Grey couch. $20. Measurements: 36″ tall, 57″ wide, 32″ deep. The couch is slightly stained but cushions are firm and legs are sturdy. Price is $20 and pick up from Messiah Campus is required (would fit inside a truck bed or U-Haul minivan). For more information, contact rfirstbrook@messiah.edu.
Wanted
Chicken wire and wine bottles for crafts. I am looking for wine bottles and chicken wire for craft projects. If you have any laying around, I will gladly take it off your hands, it would be nice if it were in decent shape. Thank you. Email me: sportko@messiah.edu
